Fraternity & Sorority Life
Each individual fraternity and sorority has policies laid out by the umbrella organization, as recognized organizations of IUPUI, IU system, Fraternity and Sorority Life, and the Office of Student Involvement and required to follow all policies outlined within each organization. Due to the unique nature and standards of fraternities and sororities, the following additional policies are required to be followed to remain recognized as a fraternity or sorority at IUPUI. For more information on policies please email email@example.com.
1. Each organization shall follow and abide by IUPUI and IU policies as defined by the Office of Student Involvement, Fraternity and Sorority Life, and Code of Student Rights, Responsibilities, and Conduct.
2. Organizations must abide by all governing councils (IFC, PHA, NPHC) for which they hold membership.
3. Fraternities and sororities are required to cooperate and respond to all reasonable requests by the above entities.
4. Organizations are required to comply with all rules of the umbrella organization which they choose to affiliate.
5. Organizations can be adjudicated in one of the following ways:
- Fraternity and sorority Life Ethics Board
- Governing council judicial procedures
- Office of Student Involvement RSO conduct procedures
- Student Conduct
1. All organizations that can be defined as fraternities or sororities must be recognized by Fraternity and Sorority Life. Questions in regard to what defines a fraternity or sorority can be directed to Fraternity and Sorority Life.
2. Fraternities and sororities must be Registered Student Organizations with the Office of Student Involvement by the last day of May to be recognized as a fraternity or sorority at IUPUI.
3. A fraternity or sorority must be recognized by a recognized governing council of Fraternity and Sorority Life.
4. An up to date contact name, phone number, and email for the organizations president, chapter advisor, campus advisor, and national representative must be on file with Fraternity and Sorority Life.
5. All organizations recognized by Fraternity and Sorority Life on June 5, 2013 shall remain recognized as this type of organization. Any organization wishing to become a fraternity or sorority after June 5, 2013 must do so as outlined by the IUPUI Expansion Extension Policy.
6. Any recognized fraternity or sorority who holds events, functions, or takes place in any action that can be perceived as organizational with a non-recognized fraternity or sorority shall be subject to judicial sanctioning. This policy excludes recognized student organizations that are not a fraternity or sorority but will include any fraternities or sororities who have not gained recognition by Fraternity and Sorority Life but are operating in which they can be perceived as fraternities and sororities.
7. Statuses that are recognized by Fraternity and Sorority Life are as follows:
a. Good Standing – no judicial actions taken against an organization and all requirements have been fulfilled.
b. Interest Group – authorized organization of students who are working to gain recognition by a governing council and a recognized (inter)national fraternity or sorority.
c. Colony – status is reserved for new organizations going through the process of becoming a chapter. Colonies have additional educational initiatives to be completed to help them be successful on campus
d. Warning – status is reserved for minor offenses and carries no additional sanctioning.
e. Academic Probation – organizations who have failed to meet minimum academic expectations.
f. Probation – status is reserved for organizations that recently have come off sanctioning or fulfilling sanctions.
g. Suspension – status is given to organizations who have lost certain operational abilities due to judicial action
h. Closed – unrecognized organization that no longer have any rights to function or be recognized by any entity of IUPUI.
Requirements for filing
1. All organizations must have the following on file with Fraternity and Sorority Life by September 1, 2014. An up to date contact name, phone number, and email for the organizations president, chapter advisor, campus advisor, and national organization representative must be on file with Fraternity and Sorority Life.
a. Updated roster of membership submitted 2 weeks from the first day of classes.
b. Membership cards of all recognized members are to be submitted no less than 3 business days from the time of membership acceptance.
c. Membership termination cards are to be submitted no less than 3 business days from the time of membership termination.
d. Each organization shall be required to maintain liability insurance. Up to date Certificates of Insurance are to be kept on file with Fraternity and Sorority Life. All fraternities and sororities must submit the Certificate of Insurance to Fraternity and Sorority. Failure to have a current certificate on file with the university or current liability insurance will result in suspension of activities.
e. Copy of the local organizations constitution and bylaws.
f. Umbrella organizations policies on membership requirements, membership recognition categories and qualifications, alcohol, drugs, hazing, and events.
g. Submission of End of the Semester reports must be submitted by the last day of each semester.
h. Submit Development Review at the end of each semester by the scheduled deadline of the given semester.
i. Submission of the Notice of Intention to Conduct Membership Intake/New Member Education Process at least one week prior to the intended starts date.
j. Submit Officer update form at the beginning of each semester
- The minimum semester grade point average an organization must maintain shall be a 2.5.
- Organizations that fall below the semester grade point average of 2.5, either the first time or the second consecutive semester, shall be required to have a meeting with Fraternity and Sorority life within the first month of the semester following the semester you received the grade. A corrective action plan, which will include the creation of a scholarship plan, will be created and must be followed by the organization to avoid further sanctioning.
- Organizations that fall below the semester grade point average of 2.5 for a third consecutive semester shall be required to have a meeting with Fraternity and Sorority life within the first month of the semester following the semester you received the grade. A corrective action plan, which will include the creation of a scholarship plan, will be created and must be followed by the organization to avoid further sanctioning. The organization will immediately lose all privileges to host events, participate in intramurals, or have any functions. This suspension of activities does not include an organizations ability to recruit, hold meetings, conduct a new member process, or host approved community engagement activities.
- Organizations that fall below the semester grade point average of 2.5 for a fourth consecutive semester shall be required to have a meeting with Fraternity and Sorority life within the first month of the semester following the semester you received the grade. The organizations status as a recognized fraternity or sorority at IUPUI will be considered at this time. Suspension of the above activities will remain in effect.
- Any organization who raises the semester grade point average to a 2.5 or above at the end of a given semester will regain all rights awarded to fraternities and sororities. The organization will also start this policy from the beginning if they fall below the requirement again.
- Hazing is defined as any action taken or situation created intentionally or unintionally, whether on or off university premises, that causes embarrassment, harassment, ridicule, Risks emotional and/or physical harm, to members of a group or team whether new or not regardless of the persons willingness to participate.
- No chapter, colony, student or alumnus shall conduct nor condone hazing activities.
- Any organization that is believed to be hazing will immediately be placed on temporary suspension pending the investigation.
Sexual Abuse and Harassment
1. Organizations will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or off-site locations which are demeaning on the basis of gender, including but not limited to verbal harassment, sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity or sorority event as defined in this policy is prohibited.
Understanding of Events
- It is the responsibility of the organization to educate its members of all policies. An organization understands that they are responsible for all of its members and as an organization can be held responsible for the actions of those they choose to affiliate.
- Events that can reasonably be perceived to be affiliated with the organization and/or in the name of the organization are held to these policies.
- All fraternities and sororities must hold events that comply with all policies that under the jurisdiction of those listed in Section I Jurisdiction and with federal and local laws.
- All required paperwork must be submitted and approved, as required, by all organizations named in Section I Jurisdiction and in accordance with federal and local laws.
Fraternity and Sorority Housing
1. Any organization who has a property that intent is for the use of a fraternity or sorority must comply with the following policies:
a. The structure must comply with all federal, state, and local laws. They must also conform to all university, Fraternity and Sorority Life, and umbrella organization rules.
b. The property must be registered with Fraternity and Sorority Life and the umbrella organization.
c. All properties must have a housing corporation who oversees the facility. This includes rented properties.
d. All chapter houses should meet all local fire and health codes and standards.
e. All chapters should post by common phones and in other locations emergency numbers for fire, police, and ambulance and should have posted evacuation routes on the back of the door of each sleeping room.
f. All chapters should comply with engineering recommendations as reported by the insurance company or municipal authorities.
g. The possession and/ or use of firearms or explosive or incendiary devices of any kind with the confines and premises of the chapter house is prohibited.
h. Candles should not be used in chapter houses or individual rooms except under controlled circumstances such as initiation.
1. The following events are required to be attended by all fraternities and sororities:
a. 80% of new members attend the New Member Education session by FSL the semester they join the organization
b. Exceptions are given to cultural groups who have an intake process and/or completed recruitment after the scheduled new member education session. These students will be required to attend the following semester’s event.
c. Attend two meetings with FSL staff a semester by the given deadlines
d. Attend designated roundtables
e. Attend President Retreat in January
f. Attend all governing council meetings or events with the required delegation.
Membership Intake and Recruitment
- Any organization wishing to hold intake or a new member education process must submit the Notice of Intention to Conduct Membership Intake/ New Member Education Process a minimum of week prior to intended recruitment period.
- Fraternity and sorority new member programs will last no longer than 8 weeks.
- If an organization holds individuals over for final grades then they are required to provide or verify to FSL that they have permission to do so from the national organization. If an organization does hold individuals over then the entire program with the exception of the initiation ceremony will be completed within the 8 weeks.
- All membership cards are due to FSL three days following the start of my new member process.
- If a new member ceases there affiliation that organization will submit a Membership Termination form within three days from the time the individual was removed from the roster.
- The new member process will be alcohol free even if individuals are over the age of 21.
- Organizations who conduct a probate show are not able to attack, diss, or be negative to a specific organization. A violation of this will cause FSL staff to end the event and send all guests home and a judicial hearing will commence.
- Organizations that hold a probate must have a FSL staff member or approved designee present.
City Wide Chapters
1. IUPUI is no longer accepting for expansion "city-wide" chapters of fraternities and sororities. A City-wide organization is defined as an organization that extends membership into a fraternity or sorority beyond registered students at IUPUI. At this time, IUPUI will continue to recognize such chapters that are recognized by Fraternity and Sorority Life as of May 1, 2014. These organizations are subject to the same policies applicable to all recognized fraternities and sororities. Additional policies that effect city-wide chapters are as follows:
a. If a city-wide organization is expelled from the university due to judicial violations, then that organization shall not be allowed to return to IUPUI as a city-wide chapter. That organization will be allowed to form as a campus based fraternity/sorority after completion of all sanctions and after the expulsion period has passed.
b. If a city-wide organization has gone dormant by not meeting IUPUI student organizations minimum membership requirements, then that organization shall have 2 full academic years to reach the required membership. If the city-wide organization meets this requirement within the time frame they shall be able to retain their city-wide status. If they do not meet this requirement within two academic years then the organization will lose the right and privilege to ever return to the university as a city-wide organization.
- Any organization wishing to join the fraternity and sorority community must comply with the Fraternity and Sorority Life Expansion and Extension Policy
- Due to the large growth of the fraternity and sorority community, we are not accepting cold start expansions at this time. If you would like to request a copy of the fraternity and sorority life expansion policy then please email firstname.lastname@example.org.