- Proposals must be submitted according to the assigned SOG and UEEG funding request deadlines.
- Proposals are reviewed twice a month (except over student breaks - this includes fall, winter, spring, and summer breaks).
- Notification will be sent through the email listed on the form with the funding decision within a week of the review.
- For the SOG, only Self-Governed Student Organizations (SGSOs) that are registered with the Campus Center and Student Experiences are eligible for SOG funding; all University Student Organizations (USOs) are ineligible to apply for SOG funding.
- For the UEEG, both registered student organizations and individuals in good standing with IUPUI are eligible for funding. The UEEG is only available for undergraduate students. Graduate students should apply for the Graduate Professional Education Grant (GPEG) through the Graduate and Professional Student Government at gpsg.iupui.edu.
- All other guidelines must be met for each grant.
- Proposals submitted by organizations who have access to other sources of funding (including student activity fees) should include that in your proposal under co-sponsorships.
- For the SOG: Eligible registered student organizations can receive up to $3000 per academic year.
- For the UEEG: If traveling individually, in-state travel is limited to $300.00 per person. Out-of-State travel is limited to $500.00 per person. The maximum a student can receive per year is $500. If traveling as an organization with 5 or more students attending, the group can receive up to $1500 for in-state travel and $2500 for out-of-state travel. This is an annual allocation. The maximum a student organization can receive per year is $2500.
- Partial or full funding is never guaranteed. Please do not assume your organization will receive funding.
- In the past, funds have run out before the end of the academic year. It is in your best interest to apply for funds as early in the year as possible.
- An organization must resubmit an updated proposal at least 45 days in advance if the cost for the event increase and the organization would like to be funded for the additional costs.
- If more than one organization sponsors an event, each organization may apply for funding, but it will count towards each of their maximum annual allocation.
After proposals have been approved, students can receive this funding in two ways of their choice:
- Bring in invoices/quotes and the Campus Center and Student Experiences will process a check directly to the vendor for the related costs
- Pay for the items personally and bring in original receipts to be reimbursed
|Expectations of the Registered Student Organization/Individual
- Registered student organizations and/or individuals must not sign any contracts or agreements (for example, venue or speaker agreements). All agreements must be brought to the Campus Center and Student Experiences for a signature by authorized university staff. Any agreement that contains an unauthorized student signature cannot be funding under any circumstance.
- Communicate all pertinent information in your proposal for funding.
- Most, if not all, correspondence between the SDFC and the organization/student will be done via email. It is your responsibility to check your email on a regular basis. The SDFC email address is SDFC@iupui.edu.
- All correspondence with the SDFC should be communicated by the student leaders of the organization. Advisors, faculty members, and/or staff should not be the primary contact for a funding proposal.
- Be responsible for submitting a complete proposal, including maintaining an accurate budget, paperwork, evaluation, and receipts and invoices.
- In all marketing of the event, include a statement that this event is funding by student activity fees.
- Submit all receipts/quotes/invoices within 15 days after the event or June 1 of the academic year, whichever comes first.
- Failure to follow expectations and guidelines of the grant will result in you and your organization being held accountable for the misuse of student activity fees. You may be asked to reimburse the grant and be restricted from application in the future.
|Expectations and Rights of the SDFC
- Communicate with the student and/or student organization in a timely manner.
- Make the student and organization aware of its funding status as soon as possible, but no later than a week of review.
- Follow all University Guidelines for the Use of Student Activity Fees, along with other IUPUI departmental policies.
- Must be trained in the approval guidelines, provide an unbiased viewpoint, and promote the good use of Student Activity Fees.
- Work to provide an equitable review of each proposal, regardless of content.
- Meet twice a month, as needed, to review proposal decisions.
- Reserve the right to conduct closed meetings.
- Reserve the right to fully fund, partially fund, or not approve any proposal. Upon request, an explanation will be provided to all students and organizations about the funding decision.
|Funding Approval Process
The approval process consists of the following steps:
- Students will review the guidelines of the SOG/UEEG depending on which proposal they are submitting.
- Students will submit proposal forms in Application.
- The proposals will be reviewed by the SDFC twice a month. The SDFC will use a checklist based on the SOG/UEEG guidelines to make their decisions.
- If the proposal is approved, an email will be sent to the person who submitted the proposal. If the proposal is denied, and email will be sent to the person who submitted the proposal with an explanation for the denial. These emails will be sent from SDFC@iupui.edu.
- There is an online appeal process if students have issue with the SDFC decisions that will be reviewed by an SDFC Appeals Official.
|About the General Fee
The mandatory general fee provides revenue to support services, programs, facilities, and materials that cannot be fully supported through tuition or state appropriation funding. These services, programs, facilities, and materials help you to succeed as a student and contribute to a positive learning environment on campus. This fee is also known as an incidental fee at some other universities, and the programs, services, and facilities that the fee funds are often referred to as auxiliaries. All students whether graduate, professional or undergraduate pay the general fee. For more information on tuition and fees, please see the Office of the Bursar website.
Every state college or university has general fees in addition to tuition that support the institution's mission and enhance the quality of life for students. These fees pay for many of the indirect and direct services to students that are not specific to instruction. Examples of these areas include providing health and counseling; offering leadership opportunities through student organizations and student government; and ensuring a dynamic and vibrant campus through a variety of student activities and events outside the classroom, such as Intercollegiate athletics, club sports, intramurals, wellness/fitness centers, and student unions.
The General Fee Advisory Board is composed of undergraduates, graduate students, and selected administrators and faculty members in order to provide advice on:
- Investing campus-wide mandatory fees to enhance student success and create a vibrant campus environment.
- Improving student life by identifying and prioritizing student needs.
- Developing and applying a philosophical framework for fee investment and allocation.
- Improving campus climate for all students at IUPUI.
Students are appointed to the Board each year by the respective Presidents of the Undergraduate Student Government and the Graduate and Professional Student Government. Faculty representation is appointed by the Faculty Council.