Student Organizations & Activities

Student Leaders
Student Funding

The purpose of the Undergraduate Educational Enhancement Grant (UEEG) is to enhance professional and academic development and leadership training to further the overall educational experience for undergraduate students of IUPUI. UEEG must provide professional or leadership training related to your academic major or organizational purpose. Undergraduate students can apply for this grant as a registered student organization or as an individual if they are participating in an experience that is not planned by themselves or their organization.

 

  • Funding Guidelines

    Normally, proposals will be reviewed twice a month. You will receive a response within a week of review. Any questions regarding this process may be forwarded to the Student Development Funding Committee at SDFC@iupui.edu.

    The purpose of the Undergraduate Educational Enhancement Grant (UEEG) is to enhance professional and academic development and leadership training to further the overall educational experience for undergraduate students of IUPUI. UEEG must provide professional or leadership training related to your academic major or organizational purpose. Students can apply for this grant as a registered student organization or as an individual if they are participating in an experience that is not planned by themselves or their organization.

    Please note that the Undergraduate Educational Enhancement Grant (UEEG) funds assigned for the fiscal year are divided into two halves: half for programs/conferences taking place between July 1 - December 31 and half for programs/conferences taking place between January 1 – April 30. Consequently, it is strongly recommended that student organizations submit their UEEG funding requests far in advance of the assigned deadline.

    1. Complete UEEG funding request proposals must be submitted to the Student Development Funding Committee based on the deadlines listed and information included below.

              Fall I: July 1 – September 30

    • Funding requests for programs/conferences taking place during July 1 – September 30 must be submitted by July 1 (the assigned semester deadline for fall I) or 60 days in advance of the program/conference date, whichever date is earliest.

             Fall II: October 1 – December 31

    • Funding requests for programs/conferences taking place during October 1 – December 31 must be submitted by September 1 (the assigned semester deadline for fall II) or 60 days in advance of the program/conference date, whichever date is earliest.

             Spring I: January 1 – February 28

    • Funding requests for programs/conferences taking place during January 1 – February 28 must be submitted by November 1 (the assigned semester deadline for spring I).

            Spring II: March 1 – April 30

    • Funding requests for programs/conferences taking place during March 1 – April 30 must be submitted by January 1 (the assigned semester deadline for spring II).

    Please note that UEEG funds cannot be used to fund students attending programs/conferences that take place in May and June.

    If any major changes are made (i.e., attendee list, cost of attendance) to a program/conference that a registered student organization has been approved for funding to attend, the Student Development Funding Committee must be notified immediately of these changes. Notification of change in attendee list must be done via email to the Student Development Funding Committee (SDFC@iupui.edu). Notification of a change in cost of attendance must be done through the submission of a new funding request at least 60 days in advance of the event/program date and include an explanation regarding the cause of the changes.

    No retroactive proposals will be approved.

    After October 1, no reimbursements will be distributed if your student organization officers have not completed their required trainings.  

    1. Students applying must be currently enrolled at IUPUI in a minimum of six (6) credit hours, meet a minimum of a 2.75 grade point average (GPA), and be in good standing with the University. In order for a student to be in good standing with the University, all financial obligations must be up to date and non-delinquent. Additionally, starting Fall 2017, any individual or registered student organization interested in submitting a UEEG funding request must attend an SDFC training session prior to submitting the request. Sessions will be held on the following dates:
      • Tuesday, August 29 at 2pm (Campus Center 307)
      • Wednesday, September 27 at 11am (Campus Center 050)
      • Wednesday, October 11 at 3pm (Campus Center 305)
      • Thursday, October 26 at 11am (Campus Center 305)
      • Thursday, November 9 at 4pm (Campus Center 307)
      • Wednesday, November 29 at 10am (Campus Center 305)
      • Wednesday, December 6 at 4pm (Campus Center 307)
    1. If you are applying as a registered student organization, eligible organizations must be registered with the Campus Center and Student Experiences, be in good standing with the University, and attend an SDFC training session.
    1. UEEG funds can only be used inside the Continental U.S.
    1. UEEG funds cannot be used to fulfill a class requirement.
    1. Experiences within Indianapolis are limited to registration fees only.
    1. If traveling individually, in-state travel is limited to $300.00 per person. Out-of-state travel is limited to $500.00 per person. The maximum a student can receive per year is $500.
    1. If traveling as an organization with 5 or more students attending, the group can receive up to $1500 for in-state travel and $2500 for out-of-state travel. This is an annual allocation. The maximum a student organization can receive per year is $2500.
    1. Each student applying for a UEEG individual funding request must submit an individual application through The Den. Each student organization applying for a UEEG organization funding request must submit an organization application through The Den Event Form. Directions on how to submit UEEG funding request proposals are available on the Student Funding website.
    1. After program/conference attendance, each participant to whom funding was requested and granted must complete a survey and a 1 page reflection on how this experience has benefited their professional development/academic enrichment/etc. No new funding proposals by the student organization will be reviewed until these requirements have been met.

    1. If you apply for funding, costs have been paid for through this grant, and the individual does not participate, they will be held responsible for reimbursing the UEEG fund.
    1. A maximum of $175 per room per night will be funded with the expectation that rooms will be shared when possible. The student organization submitting the funding request assumes four individuals per room unless accommodations for gender, safety, and/or security are needed. In such case, additional rooms can be requested. Details must be included the UEEG funding request form.
    1. Student Activity Fees can only be allotted towards:
      • Registration
      • Travel (plane only)
      • Lodging
    1. Student Activity Fees cannot be allotted towards:
      • Personal/Rental Vehicles
      • Gas
      • Per diem
      • Other travel costs that do not include registration, lodging, and travel (plane only).
    1. A funding request is a written contract between the student organization and IUPUI; as such, if an organization does not adhere to the Student Development Funding Committee policy guidelines, this will be deemed a breach of contract. Therefore, the program/conference will not be funded and funding to the organization will be suspended for the remainder of the academic semester or at least ten (10) academic weeks (summer session not included). An organization may not submit a funding request for a program/conference occurring during the suspension period.
  • Student Development Funding Committee

    The Student Development Funding Committee (SDFC) will ensure all allocations meet the established guidelines, and will ensure that any allocation abides to the purpose of this fund.

    The Committee is comprised of four undergraduate students and two graduate students. Students are selected through a thorough application and interview process. The Student Development Funding Committee is advised by the Coordinator for Student Organizations.

    The committee will review proposals twice a month during the academic year and student organizations will receive notification of their proposal status within a week of review.

  • Reimbursement and Receiving Payment

    • Prior to travel, please contact the Campus Center and Student Experience’s Business Manager (CE 370) to fill out a Travel Authorization Form.
    • Upon return, you should receive a Travel Reimbursement Form from the Business Manager that is to be submitted with your receipts for reimbursement.
    • Please note that students who travel and get reimbursed will no longer receive a check. Their reimbursement will be put on their bursar account.
    • Receipts/billing statements/invoices must have the purchasers signature and be itemized. If submitting a billing statement or invoice, a payment receipt must be included (i.e. credit card receipt).
    • All expenditures must conform to existing University travel guidelines.
    • Payments will not be made until after all documents have been submitted.
    • All receipts for reimbursement must be submitted to CCSE with a W-9 form PDF document (if not already completed) NO LATER THAN 15 DAYS after the event or the end of the semester, whichever comes sooner.
  • Appeals

    Any appeals to a decision made regarding a proposal will be reviewed by the SDFC Appeals Official. Once your appeal has been submitted, it will be reviewed by the SDFC Appeals Official. You will receive notification of his decision within 2-3 weeks, and often much sooner.