University Departments

Event information specific to university departments

Space may be reserved up to 13 months in advance of the date you wish to host your event. Information tables are free to reserve. All other space reservations will incur fees.

Reserve space utilizing our new event form! Navigate to the date on which you are looking space, and then select the room and time. A form will appear asking for all of the necessary information associated with your event. Once submitted, an Event Services Assistant will contact you within three business days with notification of approval or denial.

  1. Go to rooms.iupui.edu and use your CAS Login to sign in.
  2. The website will take you a home page that says “My Reservation Templates.”
  3. Under this, there should be an option that says “Campus Center Room/Space Request.”
    • If you do not see this, please contact Nathan Byrer at 317-274-5609 or nsbyrer@iupui.edu, and he will give you access to reserve space in the Campus Center.
  4. Once you see this option, click on the “book now” button. This will then take you to the room request process.
  5. In the first section, click on the calendar icon under “Date & Time” and pick the date that you are wanting your event.
  6. Under that same area, pick when you are wanting your event to start and end, and then hit the search button.
  7. Once you hit search, it will bring up all of the rooms in Campus Center with red lines boxing in the time that you put in.
    • If you click on the room name, such as 002 –Theater, there will be some more details about the room, like where it is located, the setup types that work in the room, and the max capacity.
    • The blue boxes and lines that also show up on this page mean that the room is currently already reserved by another group or organization.
  8. When you decide what room you are wanting, click on the blue plus sign to the left of the room number.
  9. You will then get a pop-up for the number of attendees and setup type, once you fill that out hit “add room.”
    • You can add multiple rooms to each request that you send in, so if you are wanting another room for the same day, repeat steps 9 and 10.
  10.  Once you’re done picking the rooms that you want, click “next step.”
  11.  Here, you can pick out any food options, technology, or furniture that you may need.
    • For this, you will click on the highlighted blue option that you are wanting and fill out how many of each you are wanting.
    • If you are not seeing something on the list provided, please type in a setup note, and we will be able to put it in for you.
    • Once done with this, click “next step.”
  12.  Here, you will fill out all of the reservation details like the name of the event, department, contact info, and account number.
    • You will also need to fill out the all of the questions listed to create the reservation.
  13.  Once that is done and you click the box next to “I have read and agree to the terms and conditions,” click “Create Reservation.”
  14.  Once that is done, we will receive an email about your request and will aim to respond within two business days.

Cancellations

Campus Center cancellation policies are extensive and vary by room type and by who is reserving the space. 

Cancellations may be submitted by phone (317-278-8511), email (campcntr@iupui.edu), or walk-in appointment (Campus Center room 370, Monday-Friday, 8 a.m.-5 p.m.).

Fees may be incurred if a cancellation is made less than two business days in advance of the event start date. Exemptions from this policy must be submitted to Campus Center Event Services in writing (campcntr@iupui.edu) for consideration.

Reservations cancelled less than two business days, but more than 12 hours prior, to the start of the scheduled event will be assessed 50 percent of the total cost of the reservation amount listed on the reservation confirmation.

Reservations cancelled less than two business days, but more than 12 hours prior, to the start of the scheduled event will be assessed 50 percent of the total cost of the reservation amount listed on the reservation confirmation.

Campus Center 450

Due to the high demand and popularity of the Campus Center Multipurpose Room (450 ABC), in any combination, cancellations must be submitted no less than four weeks in advance during business hours.

Reservations cancelled less than four weeks, but more than two weeks prior, to the day of the scheduled event will be assessed 50 percent of the total cost of the reservation amount listed on the reservation confirmation.

Reservations cancelled less than two weeks prior to the day of the scheduled event will be assessed 100 percent (full amount) of the cost of the reservation list on the reservation confirmation.

No shows/Failure to cancel

Failure to cancel and not arrive for the reservation will result in 100 percent of the room’s full cost to be assessed to the reserving entity. Groups run the risk of losing reservation privileges if a pattern develops and five reservations or more are missed over the course of a semester.

Start planning your event today