The IUPUI Campus Center is a 304,387-square-foot facility with 17 spaces that can be reserved for meetings and special events. Although we are not a full-service conference center or banquet facility, our staff is committed to providing a high level of service to ensure a seamless meeting and/or event experience. Space reservation and coordination for meetings, events, and information tables is managed by Campus Center and Student Experiences’ Event Services team.
Host your next event in the Campus Center
General event Policies
For appropriate accommodations to be provided, reservation requests must be submitted at least 7 days in advance. Campus Center Event Services may approve exceptions on an individual basis.
Campus Center Event Services reserves the right to assign, and if necessary, reassign space for a meeting or an event based on the size of the group, type of program, requested room configuration, and/or space available to assure the maximum and most appropriate utilization of space.
Event hosts will be responsible for the behavior of their members and guests. Individuals or groups will be responsible for any damages to or theft of any Campus Center property that is determined to have occurred during or as a result of their event. Damages will be charged to the individual(s) or group(s) responsible.
Campus Center Event Services is not responsible for any items left in the facility or meeting/event spaces after an event has ended.
Campus Center Event Services does not offer storage for items (including those that are shipped) prior to a meeting or event. If storage is needed, the reserving group must reserve a space and incur any associated charges.
All events will be cancelled in the event the university is closed and/or classes are cancelled due to weather, natural disaster, or national emergency. Events will not be scheduled to take place anytime the university is closed, including holidays.
Reservation requests from faculty and staff members on behalf of IUPUI schools and departments should be submitted online by accessing 25Live on One.IU or by using the Campus Center Event Form. Standard reservation requests (that do not meet the definition of a special event and/or do not require additional personnel, special equipment, or additional coordination) must be submitted a minimum of 7 days prior to the reservation date. Reservation requests submitted less than 7 days in advance may not be accommodated and the request may be denied. Reservation requests submitted online will be reviewed in the order they are received. All requests will be reviewed within 3 business days from the date they are received.
It is highly encouraged that all reservations are made via the online reservation system. However, requests may be made by phone, email, or walk-in. Please be advised that all requests submitted online are simply requests, not confirmed reservations, and can be denied by the Campus Center Event Services team. Meeting and event organizers should wait until a reservation confirmation has been received via email before continuing any planning and marketing of the event.
For RSOs, all event and reservation requests are made through The Spot by submitting an Event and Activity Registration Form. Please be advised that due to the comprehensive nature of the process, it is possible to receive multiple approvals for specific aspects of an event and, ultimately, have the request denied. Members of student organizations are encouraged to familiarize themselves with the event and activity registration process through the resources provided by the CUBE Student Organization Resource Center Team.
IUPUI has established procedures that will ensure the application of consistent standards for special events held in university-owned buildings and on university-owned properties. Below is the special event definition. If your event fits this definition, then you must complete a special event application, which will likely impact the time needed to fully process a reservation request. Events hosted annually that meet the definition of a special event will be required to submit an application on an annual basis.
SPECIAL EVENT DEFINITION: a non-routine activity (typically infrequent) held on the IUPUI campus that may require awareness by and/or services from multiple departments and by IU Public Safety entities. Major categories of special events include but are not limited to the following:
- VIP events
If you have further questions, or want to know more about our reservation policies, please contact the Campus Center Event Services team at 317-278-8511 or email@example.com.